Executive Assistant & Bookkeeper
Irvine, CA
Full Time
Experienced
RD Olson, located in Irvine, is seeking a highly organized and trustworthy Executive Assistant & Bookkeeper to support a senior executive with financial tracking, calendar coordination, and special projects. This role is ideal for a proactive professional who thrives in a confidential, fast-paced environment and has a strong eye for detail.
KEY RESPONSIBILITIES
Bookkeeping & Expense Tracking:
KEY RESPONSIBILITIES
Bookkeeping & Expense Tracking:
- Manage and track expenses, insurance, subscriptions, and activities
- Maintain up-to-date records using Quicken or comparable financial software
- Reconcile personal accounts and prepare summary report
- Manage calendar and travel logistics, including booking flights, travel accommodations, and itinerary planning
- Coordinate special events and private functions as needed
- Organize documents and communications with discretion
- Serve as a liaison for select personal matters as directed
- Notary services are highly valued (active commission or willingness to obtain)
- 3+ years of experience in bookkeeping and executive/personal assistant roles
- Local candidates only
- Proficiency in Quicken or similar accounting tools
- Strong organizational and time management skills
- Excellent communication and discretion
- Notary public certification preferred
- Fully on-site
- Direct support to executive leadership
- High trust, long-term position with room to grow
- Medical, dental, and vision coverage
- Traditional and ROTH 401(k) plans with generous matching
- Competitive total rewards package with salary range of $33.00 to $55.00 per hour
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